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The Peripheral Event of the Year New Cardiovascular Horizons 20th Annual Conference

peripheral vascular education new orleans

How to Apply for Exhibit Space and Promotional Opportunities:

1. Apply at ncvh.org/support
2. NCVH reviews the application
3. Upon approval, a confirmation email is sent with login credentials to the Exhibitor Service Center

Exhibitor Service Center Features

Register and Edit Exhibitor Name Badges | Review and Update Company Profile (Description, Logo, and Website) | View and Pay Invoices | Submit Program Ads | Download Exhibit Forms and Documents 
 

Meeting Location

The Roosevelt New Orleans
130 Roosevelt Way | New Orleans, LA 70112

Visit Accommodations / Travel for discounted room rates.

Exhibit Schedule

Monday, May 27
3:00 pm - 6:00 pm Registration Open, Roosevelt Foyer, Mezzanine Level
8:00 am - 5:00 pm Freeman Move-In ONLY, Roosevelt Ballroom, Mezzanine Level

Tuesday, May 28
6:30 am - 6:00 pm Registration Open, Roosevelt Foyer, Mezzanine Level
7:00 am - 6:00 pm Fellows Course | Business of Peripheral Interventions
9:00 am - 5:00 pm NCVH Exhibitor Move-In, Roosevelt Ballroom, Mezzanine Level 

Wednesday, May 29
6:30 am - 5:00 pm Registration Open, Roosevelt Foyer, Mezzanine Level
7:00 am - 6:00 pm Annual Conference Day 1
9:00 am - 4:00 pm Exhibits Open, Roosevelt Ballroom, Mezzanine Level
7:00 pm - 9:00 pm 20th Anniversary Celebration, Orpheum Theater

Thursday, May 30
6:30 am - 6:30 pm Registration Open, Roosevelt Foyer, Mezzanine Level
7:00 am - 6:00 pm Annual Conference Day 2
9:00 am - 6:00 pm Exhibits Open, Roosevelt Ballroom, Mezzanine Level
6:00 pm - 7:30 pm Exhibitor Reception, Roosevelt Ballroom, Mezzanine Level

Friday, May 31
6:30 am - 3:00 pm Registration Open, Roosevelt Foyer, Mezzanine Level
7:00 am - 6:00 pm Annual Conference Day 3 | Vein Forum | CO2 Course
9:00 am - 4:00 pm Exhibits Open, Roosevelt Ballroom, Mezzanine Level
6:00 pm - 8:00 pm NCVH Exhibitor Move-Out Roosevelt Ballroom, Mezzanine Level

Name Badges and Company Profile

Exhibitor badge registrations and company profiles (description, logo, and website) updates must be completed via the Exhibitor Service Center. Login using the credentials in the exhibit confirmation email or at ncvh.org/login, and select the “View Exhibitor Service Center” link next to NCVH 2018 Annual Conference.

Exhibitor badges are all access and are eligible for applicable continuing medical education credits. Complimentary exhibitor badges included in package or booth purchase must be preregistered by May 11.

Badges in excess of package or booth purchase:

  • $399 per badge registered by May 11
  • $499 per badge registered May 12 - 23
  • $699 per badge registered after 5:00 pm on May 23

Standard Booth Equipment

Carpeting
Exhibit hall has existing hotel carpet
Custom carpet available for purchase, but not required

Drape
8’ vertical black back drape
3’ vertical black side dividers

Other
Chairs, tables and wastebaskets NOT included
7” x 44” one-line identification sign provided

Official Contractors

Exhibit Services, Conference Shipping, Material Handling, Cleaning and Exhibit Furniture Rentals
Freeman Exhibitor Services Department
Ph: 504.731.6137 | Fax: 469.621.5612
Email: FreemanNewOrleansES@freemanco.com
Pre-Show FAQ: freemanco.com/preshowFAQ
Post-Show FAQ: freemanco.com/postshowFAQ
Furnishings Advance Pricing Deadline – May 08
Download the NCVH 2018 exhibitor services kit here

Electrical and Internet
Royal Productions
Ph: 504.335.3118
Email: eventtechnology@royalproductions.com
Download the electrical oder form here
Download the internet order form here

Audiovisual Services, Video Recording and Presentation Management
M3Meet
Ph: 904.513.1370
Email: sales@m3meet.com
Download the audiovisual order form here

Lead Retrieval
American Tradeshow Services 
Ph: 985.809.0600 | Fax: 985.809.1888
Email: orders@american-tradeshow.com
Order Online: www.atsleads.com  
User Name: NCVH2018 | Password: 2418 
Download the lead retrieval order form here

Shipping

NCVH recommends using Freeman, our official exhibitor services partner, for material shipments. NCVH is not responsible for shipments sent directly to the hotel.

Freeman Shipping Address
905 Sams Ave. | New Orleans, LA 70123
Warehouse Receiving Start – April 27
Warehouse Receiving Deadline – May 22
Shipments received May 23-25 subject to late fees
Download the NCVH 2018 exhibitor services kit here

Hotel Shipping Address
The UPS Store / The Roosevelt New Orleans
Attn: NCVH 2018
Booth #___________ Piece #_____of_____
Contact Name _______________________
130 Roosevelt Way | New Orleans, LA 70112
Shipments to the hotel cannot be delivered before May 18

Event Guidelines

  • Exhibit hall located in Roosevelt Ballroom, Mezzanine Level
  • Attendee traffic will be routed THROUGH exhibit hall into general session
  • Participant traffic patterns through the hall prohibit early move-out

A $3,000 penalty will be issued for move out prior to 6:00 pm on Friday, June 01. Freeman or NCVH staff will gladly help find a solution for tear-down and shipping if personnel must leave early. Booth structures will stay in place until close of show.

Thank You to Our 2018 Sponsors