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The Peripheral Event of the Year New Cardiovascular Horizons 21st Annual Conference

peripheral vascular education new orleans

How to Apply for Exhibit Space and Promotional Opportunities:

1. Apply at ncvh.org/support
2. NCVH reviews the application
3. Upon approval, a confirmation email is sent with login credentials to the Exhibitor Service Center

Exhibitor Service Center Features

Register and Edit Exhibitor Name Badges | Review and Update Company Profile (Description, Logo, and Website) | View and Pay Invoices | Submit Program Ads | Download Exhibit Forms and Documents 
 

Meeting Location

The Roosevelt New Orleans
130 Roosevelt Way | New Orleans, LA 70112

Visit Accommodations / Travel for discounted room rates.

Exhibit Schedule

Monday, May 25
3:00 pm - 6:00 pm Registration Open, Roosevelt Foyer, Mezzanine Level
8:00 am - 5:00 pm Freeman Move-In ONLY, Roosevelt Ballroom, Mezzanine Level

Tuesday, May 26
6:00 am - 6:00 pm Registration Open, Roosevelt Foyer, Mezzanine Level
6:30 am - 6:00 pm Fellows Course 
8:00 am - 6:00 pm Business of Peripheral Interventions
9:00 am - 5:00 pm NCVH Exhibitor Move-In, Roosevelt Ballroom, Mezzanine Level 
6:00 pm – 7:30 pm Meet The Titans Reception, Blue Room, Lobby Level

Wednesday, May 27
6:30 am - 6:00 pm Registration Open, Roosevelt Foyer, Mezzanine Level
7:00 am - 6:00 pm Annual Conference Day 1
9:00 am - 4:00 pm Exhibits Open, Roosevelt Ballroom, Mezzanine Level
6:30 pm - 9:00 pm 20th Anniversary Celebration, Orpheum Theater

Thursday, May 28
6:30 am - 6:30 pm Registration Open, Roosevelt Foyer, Mezzanine Level
7:00 am - 6:00 pm Annual Conference Day 2
9:00 am - 6:00 pm Exhibits Open, Roosevelt Ballroom, Mezzanine Level
6:00 pm - 7:30 pm Exhibitor Reception, Roosevelt Ballroom, Mezzanine Level

Friday, May 29
6:30 am - 3:00 pm Registration Open, Roosevelt Foyer, Mezzanine Level
7:00 am - 5:00 pm Annual Conference Day 3 | Vein Forum | CO2 Course
9:00 am - 4:00 pm Exhibits Open, Roosevelt Ballroom, Mezzanine Level
4:00 pm – 6:00 pm “Hand-Carry” ONLY Exhibitor Move-Out, Roosevelt Ballroom, Mezzanine Level*
6:00 pm - 8:00 pm NCVH Exhibitor Move-Out Roosevelt Ballroom, Mezzanine Level

*A “Hand Carried” item is defined as what one person can carry in one trip without a hand-truck or bellman’s cart. Booth teardown must be contained to the booth and cannot protrude into the aisles. Contractors, hotel staff, and Freeman will not be allowed to begin teardown during this time. A $3,000 penalty will be issued for move out prior to 4:00 pm on Friday, May 29.

Name Badges and Company Profile

Exhibitor badge registrations and company profiles (description, logo, and website) updates must be completed via the Exhibitor Service Center. Login using the credentials in the exhibit confirmation email or at ncvh.org/login, and select the “View Exhibitor Service Center” link next to NCVH 2019 Annual Conference.

Exhibitor badges are all access and are eligible for applicable continuing medical education credits. Complimentary exhibitor badges included in package or booth purchase must be preregistered by May 8.

Badges in excess of package or booth purchase:

  • $399 per badge registered by May 8
  • $499 per badge registered May 9 - 20
  • $699 per badge registered after 5:00 pm on May 20

Standard Booth Equipment

Carpeting
Exhibit hall has existing hotel carpet
Custom carpet available for purchase, but not required

Drape
8’ vertical black back drape
3’ vertical black side dividers

Other
Chairs, tables and wastebaskets NOT included
7” x 44” one-line identification sign provided

Official Contractors

Exhibit Services, Conference Shipping, Material Handling, Cleaning and Exhibit Furniture Rentals
Freeman Exhibitor Services Department
Ph: 504.731.6137 | Fax: 469.621.5612
Email: FreemanNewOrleansES@freemanco.com
Pre-Show FAQ: freemanco.com/preshowFAQ
Post-Show FAQ: freemanco.com/postshowFAQ
Furnishings Advance Pricing Deadline – May 05
Download the NCVH 2019 exhibitor services kit here

Electrical and Internet
Royal Productions
Ph: 504.335.3118
Email: eventtechnology@royalproductions.com
Download the electrical oder form here
Download the internet order form here

Audiovisual Services, Video Recording and Presentation Management
M3Meet
Ph: 904.513.1370
Email: sales@m3meet.com
Download the audiovisual order form here

Lead Retrieval
American Tradeshow Services 
Ph: 985.809.0600 | Fax: 985.809.1888
Email: orders@american-tradeshow.com
Order Online: www.atsleads.com  
User Name: NCVH2020 | Password: 6219 
Download the lead retrieval order form here

Shipping

NCVH recommends using Freeman, our official exhibitor services partner, for material shipments. NCVH is not responsible for shipments sent directly to the hotel.

Freeman Shipping Address
NCVH: (Company Name & Booth #)
905 Sams Ave. | New Orleans, LA 70123
Warehouse Receiving Start – April 26
Warehouse Receiving Deadline – May 19
Download the NCVH 2020 exhibitor services kit here

Hotel Shipping Address
The UPS Store / The Roosevelt New Orleans
Attn: NCVH 2019
Booth #___________ Piece #_____of_____
Contact Name _______________________
130 Roosevelt Way | New Orleans, LA 70112
Shipments to the hotel cannot be delivered before May 17

Event Guidelines

  • Exhibit hall located in Roosevelt Ballroom, Mezzanine Level
  • Attendee traffic will be routed THROUGH exhibit hall into general session
  • Participant traffic patterns through the hall prohibit early move-out

Thank You to Our 2019 Sponsors